Major Duties and Responsibilities

The Department of planning, statistics and monitoring and evaluation department is responsible for:

• Raise the awareness of the Ministry employees for the Ministry plan and budget to boost the trust and commitment of the employees of the Ministry.
• Present the Approved plan of action prepared by the different departments of the Ministry to all over the employees of the Ministry.
• Prepare the quarter plan of the Ministry in collaboration with all other departments of the Ministry.
• Preparing 5 years’ strategic plan for Ministry in line with the National Development Plan
• Coordinating formulation and preparation of the Ministry’s medium term strategic plan, annual action plans and budgets
• Coordinating formulating, reviewing, implementation and monitoring of Ministry’s policies; and ensure they are consistent with national policies, frameworks and strategies
• Preparing annual work plans, developmental Programs for Ministry and strategy documents for the departments
• Providing technical guidance and support for institutionalization of strategic planning and budgeting process within the Ministry.
• Coordinating technical inputs from all departments and works closely with them to develop organization’s strategic plan and implementation guidelines, and ensures copies are made available to all departments
• Reviewing existing policies and ensuring their compliance with current laws and regulations
• Providing guidance on the integration of governance issues into development planning, organizing and coordinating periodic work-plans
• Build capacity of the Ministry in the area of policy and strategy plan adaptation and implementation
• Prepare and get approval the working structure of his/her department and implement accordingly.
• Delegating some of the less important and less urgent tasks to the section heads and other department.
• Does whatever the Minister and Director General Delegates him/her in timely fashion.
• Holds continues meeting with his team and reports to the Ministry top management officials.
• Participates on behalf of the department all Ministry weekly meeting and top level management meetings and reports back to hi/her team.
• Encourages hi/her staff to be actively involved in the day-to-day activities of the Ministry.
• Prepare and implement a comprehensive monitoring and evaluation system and tools for the Department.
• In collaboration with the Human resource development department prepare and implement the capacity development for all department staff based on the needs assessment and in-line with the Civil Service Commission (CSC) guidelines and requirements.
• Preparation of the annual financial estimates of the department in consultation with the heads of sections.
• Harmonizing annual work plans for the department.
• Coordinating the preparation of the monthly, quarterly and annual progress reports.
• Coordinating the preparation of department’s risk management framework Preparing annual monitoring and evaluation report.